Who are you?
What information do you store?
We store user input data sent through the membership contact form on this website, along with meta information about the submissions, including the time stamp, the origin IP address, and the user agent (browser). Also, third party services may collect information about website visitors. We currently use Google Analytics.
What is our legal basis for processing this data?
We must have a legal basis for processing all personal data. In this instance, the legal basis is consent.
Where does the information go?
We use the Contact Form 7 plugin to manage contact form submissions. The information is sent as email messages that only a select few are allowed to access. The information is also stored in the database on our hosting server for backup, and will be uploaded to our e-newsletter service Campaign Monitor to send our member newsletter.
How long do you keep the information?
We don’t set a particular time limit on storing information because we need it for future reference. If you want your information to be removed from our database, please contact us.
What are your rights?*
You can request access to the information we process about you at any time. If at any point you believe that the information we process relating to you is incorrect, you can request to see this information and may in some instances request to have it restricted, corrected or, erased. You may also have the right to object to the processing of data and the right to data portability. If you wish to exercise any of these rights, please contact firstname.lastname@example.org.
*Please note that the ability to exercise these rights will vary and depend on the legal basis on which the processing is being carried out.
If you wish to raise a complaint on how we have handled your personal data, you can contact the University Data Protection Officer who will investigate the matter. Our Data Protection Officer can be contacted at email@example.com. If you are not satisfied with our response or believe we are not processing your personal data in accordance with the law, you can complain to the Information Commissioner’s Office (ICO) https://ico.org.uk/.
Do you share the information with other parties?
No, although we do use some WordPress plugins on this website that may pass data, including personal information, to external servers to process, such as Akismet Anti-Spam. Read more about WordPress.org’s guidelines.